Operations & Admin Support Assistant

Position: Operations and Admin Support

Work location: Bangalore, India 

Reporting to: Purchasing Lead

 

Overview:

As an Operations & Admin Support, you will be responsible to support a wide range of sales tasks with a key focus on Administration and Office Management matter, Purchasing/ Procurement, Customer service, client satisfaction, Projects documentation, Service delivery and to support Operations Center across APAC region.

 

Main Responsibilities include:

• Provide local office administrative support to assist with Human Resources, Office Management.

• Assist the HR team to effectively manage local team administration matters – which includes:

  • New hire Onboarding.

  • BluOcean Uniforms and Laptop tracking.

  • Local offices leasing administration and maintain updated record

  • Employee related Administration: Petty cash, Employee’s Flight and Accommodation Booking, Travel insurance, Travel / Business Visa ; Team Outing and Team coordination – for any activity and welcome meals.

• Assist the operations team generate reports, follow up invoices, documentation management, and service ticket coordination;

• Support Purchasing team, Pricing and Negotiation, Logistics, Import and Export, RMA (Return Merchandise Authorization) Process.

• Support Invoicing, and E-way Bill Management.

• Support service team, follow-up on service ticket status and case troubleshooting coordination.

• Support the project team to draft weekly reports, drawings, project coordination, and project documents.

• Provide general assistance to the executive team.

• Proactively help solve problems and build the business.

• Working with other team members to increase value​.

 

Requirements:

• Great coordination, organization, and paperwork management skills.

• Strong communication skills and able to work closely with different team members. 

• Proactive problem solver.

• Quick learner

• Detail oriented.

• Result oriented.

• Proficiency both written & oral in English. Other languages is an advantage.

• Basic knowledge with AutoCAD, Bluebeam, and BIM 3D drawing is an added advantage [not mandatory]

Send your resume to hr@bluoceansecurity.com.

Here at BluOcean Security, you will be working with the best people in the industry. Our team consist of experts passionate about delivering unparalleled security solutions to our distinguished clientele We believe in excellence, dedication, and innovation. You will have a chance to participate in the growth of premium, security service provider in Asia Pacific. We are serious and proud of what we do and hope to attract like-minded professional. As part of our organizational growth, we are looking for individuals who share our vision and values.